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Information for Departments

Hiring Process

Graduate Assistant Overload

1. Form 6
   Complete the UH Form 6 (UH Overload & Casual Notification of Personnel Action). Refer to the Outreach College Form 6 Instructions for Overload Hires, and the appropriate sample below to ensure accuracy:
   
   
   • GA Sample (paid at Lecturer rate)
   • GA Sample (paid as an assistant)
2. Documents Required
   Complete the Outreach College FICA Verification Form.
   
   
   • If the FICA code is "K," the GA must complete the SSA-1945 and attach it with the Form 6 and FICA Verification Form; and
   • attach it with the Form 6 and FICA Verification Form; and
   If the GA has not already done so, please make sure he/she completes the General Confidentiality Notice and the Information Security Awareness Training online via ACER.
   
   *Until further notice, Graduate Education is no longer requiring Graduate Assistants to obtain the GA Petition to Work More than 20 Hours for summer teaching appointments.
3. Submit
   The UH Form 6 and any other required documents must be received together by file drop to Debra Honda at ocsummer@hawaii.edu by the appropriate deadline below.

Deadlines to submit Summer hire documents:

	Summer Session I: (any courses w/start date before 7/7/25)	March 31, 2025
	Summer Session II: (any courses w/start date on or after (7/7/25)	April 30, 2025
	Cross Term: (any courses w/start date before 7/7/25)	March 31, 2025

Updated 12/16/24

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